School Supply Coordinator - Work with Ms. Dolan to determine School Supply vendor that will ship directly to the school. Work with teachers to obtain supply lists in enough time to get set up on the vendor website. Schedule the early supply drop with Ms. Sanchez/Ms. Dolan. Obtain volunteers to work the early supply drop off. Organize a mid-year school supply drive.
Social Media Coordinator is responsible for the HCES PTA Facebook page along with it's contents. As page administrator, you are constantly monitoring the current events and announcements of the PTA and the school. Duties include promoting events, school milestones, emergency alerts, weather delays, school closings, and more. Engaging followers with "welcome" notices, reminders of track outs, early release notifications, etc. is a must for this position. The Social Media Coordinator works closely with the Membership Chairperson to encourage followers to join the PTA and with the individual committee chairpersons to promote events.
The Social Media Coordinator is responsible for cross-posting all volunteer request alert links to the HCES PTA Facebook page. We do not (currently) have a Twitter page for the HCES PTA. This decision was made so that we do not compete with the HCES main Twitter page that the school uses for alerts. The Social Media Coordinator should follow the school Twitter page and cross-post when appropriate. Monitoring the Wake County Public School System Facebook and Twitter pages is recommended.
The Social Media Coordinator posts the text for the weekly ALL-CALL's provided by the Principal each week and reminds followers of important dates and events throughout the year. You are the first line referral for questions. The Social Media Coordinator must adhere to all school policies and procedures when answering questions about the school and refer any questions to the school administration when necessary.
Skills needed: strong computer skills as well as strong Facebook familiarity and navigation skills.
Tools necessary:: An active Facebook account, smartphone that can access FACEBOOK PAGES application, and a Twitter account (not required but recommended).
Time required for this position include daily monitoring at the very least. You do not have to post every day, or be tethered to your phone during track out, but as with most social media, engagement with followers is the key to the success of the page.
Spirit Nights Chairperson arranges spirit nights with local restaurants and sponsors then communicates the locations, dates, and times in order to advertise the events. The spirit nights chairperson prepares signs and announcements to notify staff, students, and parents about the schedule spirit nights. After the spirit nights occur, the Spirit Nights Chairperson works with the spirit night sponsors to receive donations for our contributions.
Spirit Wear Chairperson cordinates with PTA, teachers, and vendors regarding design and selection of items. This position also requires the Chairperson to:
- Create, print, and distribute flyers and order forms to teachers, students, and parents
- Display and sell spirit wear items at PTA-sponsored events
- Distribute orders after production
- Maintain inventory for spirit wear
- Work closely with the treasurer to ensure accurate and detailed account guidelines are maintained
- Coordinate deposits with the treasurer
Volunteer Coordinator is responsible for creating all online SignUpGenius Volunteer alerts that are sent out on a rolling basis as events occur. All alerts can be created on your time at night or on weekends, if you work. The time spent depends on the month and how many events the HCES PTA has on the calendar. It is a year round position with the busiest seasons in the Summer AND Fall. and Winter and Spring are comparatively quiet.
There is no particular track that is best suited for a parent to be assigned to perform this position successfully. It does NOT require you to be in attendance at all events to oversee volunteers who sign up. You are solely responsible for soliciting volunteers. You are encouraged and welcome to sign up for a volunteer spot, but it is not a requirement.
The volunteer coordinator must work ahead of the master calendar so alerts can be approved by an Executive Board member and the individual committee chairs before the alerts are released to the PTA membership. This position is in contact with the PTA President and individual committee chairs regularly, therefore it is necessary to be accessible by email, phone, or text. In addition, the volunteer coordinator is in constant contact with the Membership Chairperson to ensure that new members are added to the distributions in a timely manner.
The volunteer coordinator is also responsible for creating and sending out a monthly "PTA Members Only" overview email highlighting the month's events, volunteer opportunities, and advanced "save the date" notices. Time spent is again dependent on the month being previewed. Success in this position does require regular attendance at monthly PTA meetings as updates and requests are reviewed at each meeting.
Skills needed: strong computer, organizational skills., attention to detail
Tools necessary: include high speed internet access, cellular/messaging access, and access to a computer.
Time necessary: one hour a month for the monthly PTA meeting when possible, five hours a month (once comfortable with the online software) generating and distributing alerts, and about one half hour creating the monthly overview for PTA members.
Website Chairperson is responsible for updating and maintaining the HCES PTA website. Familiarity with the Weebly website editing is helpful but it is a relatively easy platform for a computer savvy person to learn.
Yearbook Chairperson is responsible for collecting candid and professional photos for the HCES yearbook. The Chairperson works with other Yearbook Committee members and the faculty advisor to design and approve yearbook art and design. Responsible for being the main contact to the publishing company who processes online payment system. Creates, gains approvals and distributes promotional flyer for staff and students.